Barrett-Jackson Auction Co, LLC
  • Scottsdale, AZ, USA
  • Hourly
  • Full Time

Position Purpose:

Under limited supervision, is responsible for creating, storing, retrieving and updating vehicle consignment document files. Assures the accuracy of data and filing system for consignment transactions. Assists consignment manager with all live auctions. Performs all tasks required for both seller and buyer fulfillment of legal documents and funds collection.

Key Areas of Responsibility:

  • Reviews and verifies consignment documents for completeness, format and assures compliance with legal, accounting and corporate requirements
  • Proofreads auction catalog car description pages to ensure accuracy.
  • Audits title work and ensures corrections where necessary
  • Processes follow-ups and confirmations
  • Processes and executes all documents for buyers
  • Ensures proper funds collected including all taxes
  • Mails all titles on both sold and no-sale cars
  • Audits all buyer and seller information in auction files
  • Maintains file integrity and confidentiality by adhering to department and system policies and procedures; assures the accuracy of the system
  • Adheres to performance and productivity standards established by manager
  • Initiates communications and follow-ups with customers, shipping/transport companies and financial institutions with attention to accuracy and timeliness
  • Accurately process incoming titles daily from dealerships and private sellers, match the consignor checks daily to the title and invoice.
  • Maintain a knowledge of DMV laws and regulations as relate to vehicle titles.
  • Verify accurate title VIN number, odometer reading, release of liens, "free and clear" title and that titles contain no alteration. Check vehicle titles for accuracy. Ensure that titles are delivered to purchasing dealer.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

  • Capable of working in a fast-paced environment where continuous improvement is expected.
  • Experience working with motor vehicle titles preferred
  • Proficient PC skills including MS Office (Excel, Word, Outlook).
  • Excellent oral and written communication skills, as well as attention to detail
  • Willing to travel as needed.
  • Ability to work under pressure with professionalism and accuracy.
  • Must have ability to multi-task and meet deadlines.
  • Experience as a Title Clerk within a dealership or auction company
  • State DMV experience required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Barrett-Jackson Auction Co, LLC
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